CVM Library Committee Information

CVM Library Committee Meeting Minutes
September 15, 2010
Buchanan Room

Meeting called to Order - 12:05pm

Present: Dr. Abood, Dr. P.S. Mohankumar, Dr. Saeed, Dr. Venta, Allison Birndorf, Joplin Cotner, Moses Fetters, Alisha Massa, Kristi Sneed, Nancy Lucas, Sheila Bryant, Debbie Hoppes.

Introductions were made.

The minutes from the Spring 2010 meeting were approved.

Changes in the Library

Sheila has changed locations but not functions for the Veterinary Medical Center Library. She is still responsible for Reference, Library Instruction, Bibliographer and Liaison to the Veterinary Medicine students, staff and faculty.

She will be at the Veterinary medicine Library all day on Tuesdays. She will be at the Main Library all other days. Please stay in touch by e-mail or phone to get your library needs met while Sheila is at the Main Library. She can schedule other times to come over to the Veterinary Medical Center for Library Instruction or for consultations with faculty. There will be more of an online presence with resource and course guides, e-mails, and tutorials and informal instruction sessions. Sheila will continue to attend SAC meetings, the Michigan Veterinary Conference and will continue to be involved with Vet A Visit.

Sheila announced that there will be more electronic books available soon. All electronic resources are accessible to all MSU faculty, staff and students by logging onto computers with their MSU user names and passwords. She distributed a list of books that will be available electronically in the near future. If anyone else wants a copy of this list, contact Sheila.

There were a few questions on copyright laws. Basically, you are allowed to print some chapters and articles but cannot legally print whole books or journals. For specific questions on copyright laws the Main Library has a copyright expert who can answer in depth questions in more detail.

Nancy Lucas introduced Debbie Hoppes as the new Library Assistant who replaces Virginia Boone. Debbie works part time hours at both the Veterinary Medicine Library and the Math Library. She is responsible for the day to day operations of the library and will train, schedule and supervise student library assistants. Please feel free to contact Debbie with any problems, suggestions, or concerns. To help with coverage Carolyn Schein will work at the library three afternoons a week.

Dean Brown, Dr. Abood, and Nancy Lucas met to discuss the future of the Veterinary Medical Center Library. It was decided that a self study would be done. Services we provide will be analyzed. What is used? What is outdated? What are the current needs of the students and faculty? How is the space used? We will track how many people come into the library, which books circulate or are referenced and how often, how much use do specific journals get? How busy are the computers, how long are they being used by individual patrons and what are they being used for? Signs will be posted explaining to patrons the importance of leaving books on tables and carts for this usage study.

We will be looking at other libraries and service centers and see how they are used and operated. We will be doing surveys over the semester with input from the committee on relevant questions that we would like answers to.

The results of all this data will be presented to the committee at the February meeting. Then will be reported to Dean Brown in March.

Nancy announced a new service being provided by the library this year. It is called Same Site Service. It will provide faculty and graduate students delivery of articles and chapters of books to their desktops within 3 days from books and journals that we only have in print.

Round Robin

It was brought up that there was a need for a Board Review Library Research Guide. Sheila will be creating one.

There were problems with paper and toner running out in the printers. Debbie will discuss this issue with student workers to resolve this problem.

Patrons aren't aware of the many services the library provides and they should be advertised more so that everyone knows what services are available to them.

Many of the computer mice do not work properly. Contact ITC support and they will take care of this.

Additional prints can be bought once you have used all of your free prints. Contact Denise Arnold to buy more prints. They are sold in 100 page increments and cost 5 cents a page. Denise can also credit your account for bad prints.

It would be good to have a frequently asked questions web page about copyright issues and some education programs on this subject.

It was suggested that there be some Lunch and Learn sessions with ITC to discuss topics like software (One Note), technology, and wireless.

Sheila asked if there was any interest in informal library education sessions. She will drop in on some departmental meetings and classes to see if there is any interest and what would be a good time for these sessions.

Sheila also brought up the possibility of tracking on the computer what electronic journals and library resources people are using. Working out IP addresses between ITC and the Library may make this possible.

The meeting was adjourned at 1:00pm