Library Committee Minutes

Meeting began at 12:08 pm

Present: Abood, Venta, Malinowski, Birndorf, Wehr, Dean, and Bryant.
Regrets: Monhankumar, Schenck, Saeed, Sneed, Townsend, Lucas, Gregory-Bryson, and Simon.

Dean: asked the student representatives how the new printers outside of G-200 were working out for the students. Wehr mentioned that the students' course packs were now online, therefore there has been an increase of pages being printed. There have been problems with students picking up printouts belonging to other students. Students can actually watermark their pages with their name to discourage theft.

Bryant: showed the committee the "Library Services for Veterinary Practitioners" booklet she put together for the Michigan Veterinary Conference. It's for practitioners who are not affiliated with the university therefore no longer have access to the library's electronic resources. Abood suggested that the booklets be placed in the graduating seniors' mailboxes.

Bryant: Abood noted a $500.00 donation was made to the CVM library to be used for non-clinical materials. Bryant and Abood solicited ideas for items to be purchased with the donated funds. Items chosen were the Planet Earth DVD (that would circulate) and the Rosetta Stone language skills software (Spanish) which would be placed on a stand alone computer in the library. Dean mentioned that there is an empty carol in the library where a computer can be placed.

Dean: will be taking an educational leave of absence from March 2 until August 10, 2009. During her time away Bryant will be responsible for the day-to-day operations of the Veterinary Medical Center branch library.

Malinowski: asked the student representatives how often the computers in G-150 are actually used for classwork. The students replied that students usually follow along on the individual computers during class time. They sometime look for additional information on what is being taught in class.

Abood: asked if there was a cheaper paper we could use in the new printers to try and save money. Dean responded that since the printer is high-end we use high-end toner, and the library is already purchasing the least expensive paper offered by the company.

Malinowski: offered to make a CD or DVD of the Camtasia lectures so students will be able to view the recordings after they lose their access to the Angel courses.

Bryant: talked about the library having a display table at the Michigan Veterinary Conference in January 2009. The library staff spoke to a number of attendees, provided demos on using PubMed, handed out notepads and booklets with library information on our materials and services to attendees not affiliated with MSU. The library will have a table at Vet-A-Visit again this year.
Bryant will be pursuing permission to have "Vet School Confidential" transferred to DVD. The library received an additional $2000.00 to purchase books for the Vet Med library. If you have a request please submit it to Sheila Bryant.

Birndorf: The class of 2012 requested the DVD Foaling Fundamentals to be used during Vet-A-Visit. Bryant will order the DVD asap. Malinowski can have a portion of the DVD extracted and looped for viewing.

Venta: is currently serving on the University Library Committee. The last meeting was canceled due to lack of agenda items. Dr. Venta encouraged the committee to submit items to him to take to the University Library Committee.

Malinowski: mentioned that the Camtasia DVD's be put on reserve in the library at the end of the semester. The entire lecture collection may one day be put online.

Wehr: students are complaining about other students leaving items on chairs in the library computer area to save spots for hours at a time. It was suggested that a notice should go out to the classes concerning this practice. Abood suggested that the library place tent cards in the library informing students not to leave their belongings unattended.

More wireless areas are available throughout the Veterinary Medical Center. We should encourage students to use their laptops during the times when study space and computers are at a premium. Students are allowed to use the meeting rooms for study as long as there is no conflict. Unfortunately there is no printing available via wireless. An idea was suggested that patrons could use the stand alone machine (the same one that would house the Rosetta Stone software) to print information from their laptops via a flash drive.

The meeting adjourned at 1:00pm

Minutes respectfully submitted by Sheila Bryant

Meeting began at 12:10pm

Present: Abood, Monhankumar, Dean, Schenck, Saeed, Malinowski, Sneed, Venta, Wehr, Birndorf, and Bryant
Regrets: Townsend, Lucas, Gregory-Bryson, and Simon

Bryant: Reminded committee members to please submit book and journal titles for the library's wish list.
Dr. Saeed recommended the journal, Foodborne Pathogens and Disease.

Dean: The CVM Library will be closed from December 24 to January 4, 2009.

Paper for the student center printers can only be picked up by one of the class representatives. Sneed will speak with the Vet Tech students to select a student center representative. The representatives should check the printer everyday for paper. Sneed will contact Dean and Abood after speaking with the students. There is a list of student representatives in the library.

Students have asked about the library staying open later. A general library survey was done in the spring of 2008, only 18 respondents asked for later library hours. The question was raised, what would it take for the library to stay open later? As of now the library is mainly used for study space and not for the collection. If the students want later hours they would have to come to a consensus and present a valid proposal to Dr. Sprecher.

Dean: Steve Bogdanski will replace the printer outside of G-200 within the next couple of weeks. Dr. Malinowski will follow up with him. Dr. Saeed is willing to donate an extra printer he has to the library.

Students have mentioned the noise level in the library. It is up to the students to police their fellow students concerning the noise level.

Abood: Dr. Abood and Dr. Monhankumar met with the Office of Faculty Development. The office is willing to provide materials to create exhibits in the veterinary medicine center display cases. Drs. Abood and Monhankumar were requested to ask for teaching and learning ideas from different departments for exhibits.

The CVM development office received a donation of $500.00 for non-technical/non-clinical reading and audiovisual material. Student reps will survey their classes for ideas. The CVM library committee will be utilized to make decisions.

Bryant: Last semester said she would look into students being able to fax items from the copy machine in the library. She met with Dr. Sprecher and Sharon Carr, unfortunately the college was not willing to pay for students to fax from the library. Occasionally the library would let students fax school related information from the library. As of Fall 2008 the library can no longer provide fax services. Students will have to go to Owen Hall, the Post Office in the Union, or to Kinkos to fax their information.

Online fax services were suggested. There are issues with getting past the college's firewall and who would pay for the service. Online fax services will be investigated further.

The meeting adjourned at 1:00pm.

Minutes respectfully submitted by Sheila Bryant.

Meeting began at 12:10 pm

Present: Abood,Bryant, Dean, Malinowski, Saeed, Schenck, Simon, Sneed, and Wehr

Regrets: Mohankumar, Townsend, Venta, and Heisler

Dean: The library has identified a student rep from among the 1st through 3rd year vet students who will be responsible for picking up paper and toner for the student center. Last summer usage of the printer in the student center diminished. Linda Cleeves arranged with a summer student to stock printers. She will make the same arrangement for Summer, 2008.

Statistics show that use of the library copy machines has dropped. Students are more often utilizing printers One of the copiers will be removed in the summer.

A particular reserved book was checked out on a Sunday, before a Histology exam and not returned. Committee members discussed whether it is possible to exact heavier fines on patrons who keep books longer than the 2 hr. loan period. Other suggestions included charging a nuisance fee of 2 times the book's cost or limiting certain titles for checkout by Vet. Med. patrons only. Bryant will check with Circulation to see if there are viable alternatives.

Bryant: Reported on the additional course and research guides she created. She mentioned receiving positive feedback from the 3rd year class on the clinic student guide. If anyone needs a specific course or research guide, Bryant will be happy to create one.

The library had a display table at the Michigan Veterinary Conference for the 5th straight year. Library staff spoke with over 200 attendees and provided information on searching and using PubMed. Bryant created and passed out brochures on searching the Veterinary Medicine lituerature within PubMed and also handed out a pamphlet on free web resources for practitioners unable to access the library's electronic resources.

Bryant received a patron request to have the library purchase the AVMA Business Reports. The committee decided that the reports would be useful for the 4th year students who are looking for employment and the 1st year students attending the business class.

Library Visioning: Bryant asked the committee members to brainstorm about how they would envision library resources in 3-5 years. Ideas that were generated included: Acquiring more electronic veterinary books, holding a greater number of years of the print journal titles, enabling alumni to have access to our electronic resources, and reconfiguring the current library space to accommodate more collaborative learning styles; perhaps building another conference room and/or getting more computers/printers.

Dr. Abood asked if it is possible for students to use the scan and fax functions on the existing library copiers? Bryant will check into this.

Dr. Malinowski suggested using a program that enables a fax to be sent via the web.

Wehr suggested that Bryant purchase:
Textbook of Veterinary Anatomy - 3rd. ed. and
Histology: a text and atlas

Minutes: Bryant

Began at 12:08 p.m.

Present:Abood, Bryant, Dean, Gregory-Bryson, Malanowski, Saeed, Simon, and Wehr
Regrets: Mohankumar, Townsend, Schenck, Sneed, Venta, and Heisler

Introduction: Welcome to Mandi Wehr, Class of 2011 our newest member.

Dean: Security gates were installed in summer of 2007. Statistics are counted for the number of people who use the library based on quantity of use. Ave. use for September 2007 was 387 per day.

The library printer is back up and running after a 2 week down time. Supplies are getting to the student center via the student reps.

Power outlets and strips were added to the library so that more patrons can use laptops. The library purchased the power strips. One was in the library less than 2 days before being taken. Dr. Saeed suggested that a courteous but firm statement about the negative effects of recent thefts of library materials be placed in strategic places within the College or library.

Bryant: JAVMA and AJVR Journals now have a 15 year run in the CVM Library. As more journals change from print to electronic, we may look to add more years.
The library now has a full run of Phi Zeta Research Proceedings from 1990-present.

The Security gates are deterring textbook thefts.

Veterinary Clinics of North America: Small Animal, Food Animal, Equine and Exotic Practices are now available on-line at the cost of approximately $4,000.00 per year. The Committee brain-stormed ways to garner recurring electronic format funds while keeping print copies. Bryant will explore ways to shift current budget allotments and find possible new funding sources to allow for their purchase. Bryant will need to poll faculty about whether the electronic version is really wanted.

Bryant demonstrated several types of research/course guides that she's created for graduate student use. She will offer small tutorial sessions for students moving up to clinics in the spring semester. It was suggested that library research instruction might also likely occur for the Student Research Club and new faculty.

Bryant is interested in talking with course moderators to make sure that the library has copies of the books that they are requiring or recommending for a given course.

Round-Robin:
Gregory-Bryson asked for some animal behavior books to be included in the textbook purchases that Bryant makes. She will forward a couple of titles to Bryant.

Rob Malinowski: Creating an Intro. to Research Methods course and would like to see if library skills could be an add-in to course content. He too is interested in contacting the Student Research Club for possible ideas. Simon suggested a wet-lab helping participants to utilize research skills.

Dean: Asked about a possible process for withdrawing outdated slides and VHS tapes from the library. She will look into prioritizing surgical procedures and other key materials that could be digitized. Out-dated materials and formats will have specific target dates for withdrawal from the Audio Visual collection.

Submitted by Dean

Present: Abood, Bryant, Dean, Gregory-Bryson, Heisler, Malinowski, Saeed, Simon, Townsend, & Venta

Absent: Kryda, Lucas, Mohankumar, Schenck, Sneed

1. Missing Books: Bryant expressed concerns over recently missing books from librarys reserved collections. Discussion ensued on ways to address this issue.
Should there be an electronic gate for library materials?
Costs and possible funding sources for a gate?
Advertise for missing books amongst senior vet students and recent grads that will be getting rid of some of their unused books.
Create a behind-the-circulation-desk collection of the most used books for checkout

2. Research Guide for Clinic Students: Bryant has created a draft guide based on one from the University of Tennessee. Please e mail comments to Bryant.

3. Library Updates
Library had a presence at MVC that was successful
Bryant will print a PubMed search strategy folder to be placed in F/S/S mailboxes
Bryant will attend Vetavisit again this year to provide information on the human-animal bond
New web page for MSU Libraries
Vet. Med. page will have another new look at some point during the spring semester
Venta: asked about the up arrows that appear in the Main Library home page. Bryant will check on this and get back with him

4. Library Hours: Dean
Working hours for Dean at Vet. Med. Library are reduced to half-time for the spring semester. She is in typically available every morning from 7-9am and again in the afternoons from 1-4pm
Spring Semester Breaks for MSU & CVM:
Mar 2 (Fri) 7:00am to 5:00pm
Mar 3 - Mar 4 Closed
Mar 9 (Fri) 7:00am to 5:00pm
Mar 10 - Mar 11 Closed
Mar 12 - Mar 16 7:00am to 5:00pm

5. Old Business
FAQ Page: Bryant asked whether this should be a web site or an interactive tutorial using a program such as Camtasia? Perhaps this could be linked to the white space when the new web page is established? This information could be targeted to interns and residents.
CVM Orientation : Bryant will speak with Hilda regarding including printed library materials for orientation packets

6. Round Robin:
Townsend: Is it possible to have more than the current 10 printed years of JAVMA/AJVR housed in the CVM Library? Also, may bound journals be sent from the Main Library?
Bryant: will check into adding the held years to these volumes. Also, may bound journals be sent from the Main Library?
Dean: Circulation policy precludes sending bound journals less than 10 years old through the library courier system. Dean will check with Circulation to see if Faculty Authorization forms can be filled out here and then processed at Main for those faculty members wanting to borrow bound journals.
Abood: How is the paper order situation with the new student center? Are we using less paper? Dean is ordering more paper, not less.
Gregory-Bryson: May we have a tray for printer jobs that are waiting to be picked up? It would help people to know NOT to recycle jobs that have not yet been picked up.
Malinowski will look into getting all library computers to boot up to the CVM Library page instead of the CCM home page.

Minutes by Dean 2/19/07