CVM Library Committee Information

CVM Library Committee Meeting Minutes
March 14, 2011
Buchanan Room

Meeting called to order - 12:10 pm

Present: Dr. Abood, Moses Fetters, Alisha Massa, Sheila Bryant, Virginia Boone, Pat Schenck, Nancy Lucas.

Introductions.

Approval of fall 2010 minutes postponed.

Library Self-Survey

Sheila brought copies of the survey to pass around.

Some discussion whether to have separate surveys for different user groups, but it was decided that the groups could be readily sorted with the survey results if an option to self-identify status is included in the survey.

The survey should only take 7 - 10 minutes to complete. It was suggested that Sheila not give any specific time expectations, only say "few" minutes to complete in the e-mail notice introducing the survey.

The plan is to have the survey ready to send out by the end of the week, 3/18/11. It will be sent to all Veterinary faculty, staff, and students, approximately 1400 individuals. It was agreed that a short deadline would be best, expect a turnaround time of one week, and be sure to send a deadline reminder one day in advance of the deadline for completion.

Library Updates

Nancy announced that Debbie Hoppes has been moved to the Mathematics Library full time, and Virginia Boone is handling the Veterinary Medicine Library through the end of the Spring Semester. In the summer the library may be run primarily with student help, and the staff situation will be re-evaluated after the self-study and survey are assessed.

Sheila had a table at the Michigan Veterinary Conference, with approximately 50 visitors. She provided a booklet regarding Veterinary resources available to practitioners who are not affiliated with MSU. She has extra booklets and will distribute them to the 4th year D.V.M. students via their student mailboxes.

She will be participating at Vet-A-Visit and she has a helper with a therapy dog.

Sheila created a research guide for students preparing to take the boards, she sent the link to the President of the class of 2011, and he responded that he thinks it is very good. She will advertise the guide to the class of 2012 in May.

She also created a research guide on Animal Alternatives IACUC, live animal research literature searching. Dr. Abood suggested that Sheila send a link to the Research Guides to the Graduate Oversight and to Department Chairs.

Round Robin

Nancy warned the looming budget cut may impact the future hours. More can be decided after the survey results. A special meeting of the CVM Library Committee will be called for input and evaluation of the Library Self-study data and ideas in April.

Alisha reported that some students were concerned that the Library was not open after 5pm on Fridays during the Spring semester. It was noted that the student budget for after 5pm is paid for by CVM not the Library. It was suggested that she get more specific information such as how many people (students) strongly felt that they would use the Veterinary Library after 5pm on a Friday and then a case could be made to the department to fund those hours. Or maybe a "pilot" program of increasing the hours to see if there is a real demand.

Alisha said that there had been some issues with the students that restock the Student Center printer paper were refused paper at the Vet Library. Virginia said she had seen some correspondence about this, and that it should be taken care of, but asked Alisha to email her a list of the current students that would be picking up paper for the Center, just as a clarification.

Dr. Abood has had an inquiry from a professor about purchasing required textbooks in an electronic bundle through Elsevier. Perhaps one computer in the Library can be loaded with access to these texts?

Nancy suggested that Sheila give the professor Diane Warner's contact information, as the expert in electronic resources.

Meeting adjourned at 1:05pm.

CVM Library Committee Meeting Minutes
September 15, 2010
Buchanan Room

Meeting called to Order - 12:05pm

Present: Dr. Abood, Dr. P.S. Mohankumar, Dr. Saeed, Dr. Venta, Allison Birndorf, Joplin Cotner, Moses Fetters, Alisha Massa, Kristi Sneed, Nancy Lucas, Sheila Bryant, Debbie Hoppes.

Introductions were made.

The minutes from the Spring 2010 meeting were approved.

Changes in the Library

Sheila has changed locations but not functions for the Veterinary Medical Center Library. She is still responsible for Reference, Library Instruction, Bibliographer and Liaison to the Veterinary Medicine students, staff and faculty.

She will be at the Veterinary medicine Library all day on Tuesdays. She will be at the Main Library all other days. Please stay in touch by e-mail or phone to get your library needs met while Sheila is at the Main Library. She can schedule other times to come over to the Veterinary Medical Center for Library Instruction or for consultations with faculty. There will be more of an online presence with resource and course guides, e-mails, and tutorials and informal instruction sessions. Sheila will continue to attend SAC meetings, the Michigan Veterinary Conference and will continue to be involved with Vet A Visit.

Sheila announced that there will be more electronic books available soon. All electronic resources are accessible to all MSU faculty, staff and students by logging onto computers with their MSU user names and passwords. She distributed a list of books that will be available electronically in the near future. If anyone else wants a copy of this list, contact Sheila.

There were a few questions on copyright laws. Basically, you are allowed to print some chapters and articles but cannot legally print whole books or journals. For specific questions on copyright laws the Main Library has a copyright expert who can answer in depth questions in more detail.

Nancy Lucas introduced Debbie Hoppes as the new Library Assistant who replaces Virginia Boone. Debbie works part time hours at both the Veterinary Medicine Library and the Math Library. She is responsible for the day to day operations of the library and will train, schedule and supervise student library assistants. Please feel free to contact Debbie with any problems, suggestions, or concerns. To help with coverage Carolyn Schein will work at the library three afternoons a week.

Dean Brown, Dr. Abood, and Nancy Lucas met to discuss the future of the Veterinary Medical Center Library. It was decided that a self study would be done. Services we provide will be analyzed. What is used? What is outdated? What are the current needs of the students and faculty? How is the space used? We will track how many people come into the library, which books circulate or are referenced and how often, how much use do specific journals get? How busy are the computers, how long are they being used by individual patrons and what are they being used for? Signs will be posted explaining to patrons the importance of leaving books on tables and carts for this usage study.

We will be looking at other libraries and service centers and see how they are used and operated. We will be doing surveys over the semester with input from the committee on relevant questions that we would like answers to.

The results of all this data will be presented to the committee at the February meeting. Then will be reported to Dean Brown in March.

Nancy announced a new service being provided by the library this year. It is called Same Site Service. It will provide faculty and graduate students delivery of articles and chapters of books to their desktops within 3 days from books and journals that we only have in print.

Round Robin

It was brought up that there was a need for a Board Review Library Research Guide. Sheila will be creating one.

There were problems with paper and toner running out in the printers. Debbie will discuss this issue with student workers to resolve this problem.

Patrons aren't aware of the many services the library provides and they should be advertised more so that everyone knows what services are available to them.

Many of the computer mice do not work properly. Contact ITC support and they will take care of this.

Additional prints can be bought once you have used all of your free prints. Contact Denise Arnold to buy more prints. They are sold in 100 page increments and cost 5 cents a page. Denise can also credit your account for bad prints.

It would be good to have a frequently asked questions web page about copyright issues and some education programs on this subject.

It was suggested that there be some Lunch and Learn sessions with ITC to discuss topics like software (One Note), technology, and wireless.

Sheila asked if there was any interest in informal library education sessions. She will drop in on some departmental meetings and classes to see if there is any interest and what would be a good time for these sessions.

Sheila also brought up the possibility of tracking on the computer what electronic journals and library resources people are using. Working out IP addresses between ITC and the Library may make this possible.

The meeting was adjourned at 1:00pm

Meeting began at 12:08 pm

Present: Abood, Venta, Malinowski, Birndorf, Wehr, Dean, and Bryant.
Regrets: Monhankumar, Schenck, Saeed, Sneed, Townsend, Lucas, Gregory-Bryson, and Simon.

Dean: asked the student representatives how the new printers outside of G-200 were working out for the students. Wehr mentioned that the students' course packs were now online, therefore there has been an increase of pages being printed. There have been problems with students picking up printouts belonging to other students. Students can actually watermark their pages with their name to discourage theft.

Bryant: showed the committee the "Library Services for Veterinary Practitioners" booklet she put together for the Michigan Veterinary Conference. It's for practitioners who are not affiliated with the university therefore no longer have access to the library's electronic resources. Abood suggested that the booklets be placed in the graduating seniors' mailboxes.

Bryant: Abood noted a $500.00 donation was made to the CVM library to be used for non-clinical materials. Bryant and Abood solicited ideas for items to be purchased with the donated funds. Items chosen were the Planet Earth DVD (that would circulate) and the Rosetta Stone language skills software (Spanish) which would be placed on a stand alone computer in the library. Dean mentioned that there is an empty carol in the library where a computer can be placed.

Dean: will be taking an educational leave of absence from March 2 until August 10, 2009. During her time away Bryant will be responsible for the day-to-day operations of the Veterinary Medical Center branch library.

Malinowski: asked the student representatives how often the computers in G-150 are actually used for classwork. The students replied that students usually follow along on the individual computers during class time. They sometime look for additional information on what is being taught in class.

Abood: asked if there was a cheaper paper we could use in the new printers to try and save money. Dean responded that since the printer is high-end we use high-end toner, and the library is already purchasing the least expensive paper offered by the company.

Malinowski: offered to make a CD or DVD of the Camtasia lectures so students will be able to view the recordings after they lose their access to the Angel courses.

Bryant: talked about the library having a display table at the Michigan Veterinary Conference in January 2009. The library staff spoke to a number of attendees, provided demos on using PubMed, handed out notepads and booklets with library information on our materials and services to attendees not affiliated with MSU. The library will have a table at Vet-A-Visit again this year.
Bryant will be pursuing permission to have "Vet School Confidential" transferred to DVD. The library received an additional $2000.00 to purchase books for the Vet Med library. If you have a request please submit it to Sheila Bryant.

Birndorf: The class of 2012 requested the DVD Foaling Fundamentals to be used during Vet-A-Visit. Bryant will order the DVD asap. Malinowski can have a portion of the DVD extracted and looped for viewing.

Venta: is currently serving on the University Library Committee. The last meeting was canceled due to lack of agenda items. Dr. Venta encouraged the committee to submit items to him to take to the University Library Committee.

Malinowski: mentioned that the Camtasia DVD's be put on reserve in the library at the end of the semester. The entire lecture collection may one day be put online.

Wehr: students are complaining about other students leaving items on chairs in the library computer area to save spots for hours at a time. It was suggested that a notice should go out to the classes concerning this practice. Abood suggested that the library place tent cards in the library informing students not to leave their belongings unattended.

More wireless areas are available throughout the Veterinary Medical Center. We should encourage students to use their laptops during the times when study space and computers are at a premium. Students are allowed to use the meeting rooms for study as long as there is no conflict. Unfortunately there is no printing available via wireless. An idea was suggested that patrons could use the stand alone machine (the same one that would house the Rosetta Stone software) to print information from their laptops via a flash drive.

The meeting adjourned at 1:00pm

Minutes respectfully submitted by Sheila Bryant

Meeting began at 12:10pm

Present: Abood, Monhankumar, Dean, Schenck, Saeed, Malinowski, Sneed, Venta, Wehr, Birndorf, and Bryant
Regrets: Townsend, Lucas, Gregory-Bryson, and Simon

Bryant: Reminded committee members to please submit book and journal titles for the library's wish list.
Dr. Saeed recommended the journal, Foodborne Pathogens and Disease.

Dean: The CVM Library will be closed from December 24 to January 4, 2009.

Paper for the student center printers can only be picked up by one of the class representatives. Sneed will speak with the Vet Tech students to select a student center representative. The representatives should check the printer everyday for paper. Sneed will contact Dean and Abood after speaking with the students. There is a list of student representatives in the library.

Students have asked about the library staying open later. A general library survey was done in the spring of 2008, only 18 respondents asked for later library hours. The question was raised, what would it take for the library to stay open later? As of now the library is mainly used for study space and not for the collection. If the students want later hours they would have to come to a consensus and present a valid proposal to Dr. Sprecher.

Dean: Steve Bogdanski will replace the printer outside of G-200 within the next couple of weeks. Dr. Malinowski will follow up with him. Dr. Saeed is willing to donate an extra printer he has to the library.

Students have mentioned the noise level in the library. It is up to the students to police their fellow students concerning the noise level.

Abood: Dr. Abood and Dr. Monhankumar met with the Office of Faculty Development. The office is willing to provide materials to create exhibits in the veterinary medicine center display cases. Drs. Abood and Monhankumar were requested to ask for teaching and learning ideas from different departments for exhibits.

The CVM development office received a donation of $500.00 for non-technical/non-clinical reading and audiovisual material. Student reps will survey their classes for ideas. The CVM library committee will be utilized to make decisions.

Bryant: Last semester said she would look into students being able to fax items from the copy machine in the library. She met with Dr. Sprecher and Sharon Carr, unfortunately the college was not willing to pay for students to fax from the library. Occasionally the library would let students fax school related information from the library. As of Fall 2008 the library can no longer provide fax services. Students will have to go to Owen Hall, the Post Office in the Union, or to Kinkos to fax their information.

Online fax services were suggested. There are issues with getting past the college's firewall and who would pay for the service. Online fax services will be investigated further.

The meeting adjourned at 1:00pm.

Minutes respectfully submitted by Sheila Bryant.

Meeting began at 12:10 pm

Present: Abood,Bryant, Dean, Malinowski, Saeed, Schenck, Simon, Sneed, and Wehr

Regrets: Mohankumar, Townsend, Venta, and Heisler

Dean: The library has identified a student rep from among the 1st through 3rd year vet students who will be responsible for picking up paper and toner for the student center. Last summer usage of the printer in the student center diminished. Linda Cleeves arranged with a summer student to stock printers. She will make the same arrangement for Summer, 2008.

Statistics show that use of the library copy machines has dropped. Students are more often utilizing printers One of the copiers will be removed in the summer.

A particular reserved book was checked out on a Sunday, before a Histology exam and not returned. Committee members discussed whether it is possible to exact heavier fines on patrons who keep books longer than the 2 hr. loan period. Other suggestions included charging a nuisance fee of 2 times the book's cost or limiting certain titles for checkout by Vet. Med. patrons only. Bryant will check with Circulation to see if there are viable alternatives.

Bryant: Reported on the additional course and research guides she created. She mentioned receiving positive feedback from the 3rd year class on the clinic student guide. If anyone needs a specific course or research guide, Bryant will be happy to create one.

The library had a display table at the Michigan Veterinary Conference for the 5th straight year. Library staff spoke with over 200 attendees and provided information on searching and using PubMed. Bryant created and passed out brochures on searching the Veterinary Medicine lituerature within PubMed and also handed out a pamphlet on free web resources for practitioners unable to access the library's electronic resources.

Bryant received a patron request to have the library purchase the AVMA Business Reports. The committee decided that the reports would be useful for the 4th year students who are looking for employment and the 1st year students attending the business class.

Library Visioning: Bryant asked the committee members to brainstorm about how they would envision library resources in 3-5 years. Ideas that were generated included: Acquiring more electronic veterinary books, holding a greater number of years of the print journal titles, enabling alumni to have access to our electronic resources, and reconfiguring the current library space to accommodate more collaborative learning styles; perhaps building another conference room and/or getting more computers/printers.

Dr. Abood asked if it is possible for students to use the scan and fax functions on the existing library copiers? Bryant will check into this.

Dr. Malinowski suggested using a program that enables a fax to be sent via the web.

Wehr suggested that Bryant purchase:
Textbook of Veterinary Anatomy - 3rd. ed. and
Histology: a text and atlas

Minutes: Bryant